TYPICAL MANAGEMENT/ADMINISTRATION WEB USER INTERFACE

MANAGING DRIVER AND VEHICLE GROUPS

The system allows a fully flexible driver and vehicle structure as shown below noting that drivers can belong to Multiple Groups and managers can manage Multiple Areas. 

Dual Mode Driving

The system allows vehicles to be operated in two modes based on the state of digital inputs. This is usually used by emergency service customers to allocate driving into a ‘blue light mode’ and ‘non-blue light/normal driving mode’. The required driving characteristics for the vehicle can be altered for the two operating modes. This means the system can place differing expectations on drivers depending on the mode of operation of the vehicle.

 Personal and business mileage is dealt with in two ways. The first approach is to have personal use allocated to an alternative driving mode which could then be set up to ignore driving performance in these modes. A better solution would be to allocate two RFID cards to drivers, one for personal use and one for business use. The system would then be set up to allow specific line managers visibility on business and/or personal use driving as required. 

When a vehicle connects to the server for the first time the calibration information is collected and the vehicle entry will automatically be created in the appropriate database tables, meaning the client does not need to be involved at this stage of the data entry.

 If appropriate the existing management structure of an organisation can be extracted from a staff database to replicate a hierarchical structure in the drivers’ database. The system administrator can change management permissions on an ad-hoc basis via the user’s interface. If required a utility that would allow a suitably authorised member of staff to generate a file from the existing organisational database can be provided. Similarly, driver details and vehicle data can be read from appropriately generated files. 

System Reporting Capabilities 

The driver reporting section of the user interface includes a dashboard feature summarising the performance over the last few days or weeks. This dashboard feature provides a quick summary of the daily and weekly scores as well as the contributors to their scores. Some of the graphs are clickable to allow a drill-down and see a list of journeys made and identify the score for each journey.

Typical driver reports available are:

Single Driver Report
Allows a driver to compare their miles driven and performance over regular periods over a selected time period. For example, a monthly report run from 1st March to 31st May will compare the scores for a single driver from March with the scores from April and May.

Weekly Performance Report
This report can be generated automatically and emailed to drivers. The report shows the driver’s score for the week together with the distance driven. It also shows the average score for all drivers over the period. It shows a breakdown of the elements of driving that have contributed to the score together with some generic advice on how to improve their score.

Monthly Performance Report
This report can also be generated automatically and emailed to drivers. The report is the same format as the weekly performance report but covers a one month period

Group Comparison Report
This report allows a manager to compare any group they manage with groups at the equivalent level in the organisation structure. This report can be emailed automatically to managers at regular intervals.

Driver League Table Report
This report generates a league table of drivers within a group managed by a manager. This report can be emailed automatically to managers at regular intervals. 

Monitoring Driver Behaviour

The solution allows managers to view the performance of the drivers whom they manage using a variety of reports. The system can be configured to email the reports on a regular basis or the manager can log-in to the web based system and generate a ‘live’ report at any time over any date range that they choose.

 The system has a fully flexible approach to staff structure. So, drivers can be allocated to multiple groups based, for example, on geographic region, driver qualification, driver role etc. This allows the driver hierarchy to reflect the organisational structure.  

There are a variety of reports available to managers. These allow managers to compare the performance of drivers they manage with drivers in areas at the same level of the management hierarchy. This allows the drivers in one region could be compared with drivers in another.

 A manager can also access league tables of drivers within areas that they manage. They can only see the individual performances of drivers who are sited below them in the staff hierarchy. The report shows which performance metrics have contributed to the overall driver score which allows managers to focus modifying driver behaviour in defined areas.

Monitoring Vehicle Utilisation

The system also includes the capability for users with appropriate permissions to view reports based on vehicles. There is a vehicle dashboard which shows metrics such as the number of vehicles in workshop, idle time per vehicle per day together with number of incidents per vehicle. It also shows histograms for progression of weekly mileage, idle time and number of incidents.

A manager is also permitted to generate reports on individual drivers whom they manage which allows them to identify key areas of improvement for individual drivers. If a manager controls several groups, then they can generate reports to compare one of these groups with the equivalent groups in the organisation structure. 

Vehicle Utilisation Reports
 

The system supports several types of report including:

• Journey Summary Report
• Exception Report
• Daily Summary report
• Mileage Report
• Heat Map showing routes most frequently travelled by vehicles

The journey summary report provides links to allow the user to see a graph of speed/rpm etc during the journey. It also includes a link to see a map with the route of the journey. Graphs can be zoomed and the user can add/remove digital signals.

The Heat map (a heat map is a graphical representation of data where the individual values contained in a matrix are represented as colours) can be generated using a user specified date range and selected vehicles to identify roads/areas that are visited frequently by vehicles or conversely those that are not visited frequently.

The system also allows live tracking on vehicles within the fleet and replay of vehicle movements during any chosen day. The built-in standard reports offer good coverage for most parameters of interest, but if required additional reports can be added. 

Journey Summary

Heat Map

Automated Reports and Exception Alerts 
 

The system can be set up to generate some reports automatically at regular intervals and email the reports to appropriate users.

The following driver reports can be scheduled: 

• Weekly performance report sent to the individual driver
• Monthly performance report sent to the individual driver
• Group comparison report sent to the group manager
• Driver League Table report sent to the group manager

Geo-Fenced Area

In addition to this a suitably authorised user can define geo-fence areas and apply these areas to vehicles so emails are generated automatically when a vehicle from a pre-defined list enters and/or leaves a geo-fence zone.

 A user can define any number of geo-fences and apply each geo-fence to any number of vehicles.

Intuitive System Usage 
 

The user interfaces for vehicle and driver reports have been designed to be simple and easy to operate. Both the vehicles and driver sections include dashboards showing Key Performance Indicators (KPI) and their evolution over time.

Reports and other pages can be accessed using a drop-down menu system where additional information can be obtained by clicking on the relevant part of graphs or following the links on report pages.

Drop-Down Menu System